The need
Keeping another copy of the brokerage’s records.
Areate’s listing histories, signed documents, and transaction files were in Google Drive. I set up additional copies so the brokerage could still get to its records if Drive or the working files became unavailable.
What I built
The files are copied on a schedule.
The staff still work in Google Drive. On a schedule, those files are copied to machines at the office.
A separate job backs them up to an offsite provider in another region. That backup is encrypted and stores only what has changed since the previous run.
Areate / Backup sequence
Google Drive
Working files
Office copy
Copied on a schedule
Encrypted offsite backup
Another provider in another region
Staff can check which copies finished and which jobs failed.
Implementation
Checking the backups and keeping separate copies.
Copies in separate locations
The office copy gives the brokerage another way to reach its files. The offsite backup is separate from both Google Drive and the office machines.
Job monitoring
Staff can check whether the scheduled jobs finished. Failed jobs are recorded so they can be investigated.